A Regular City Council Meeting was held on Thursday, October 17, 2013 at 7:00 P.M. at the Portwood Arts and Civic Center, 800 E. Morris, Seymour, TX 76380.

CALL TO ORDER / ROLL CALL / PLEDGE OF ALLEGIANCE LED BY MAYOR TOBY HINES AT 7:01 P.M.

COUNCIL PRESENT:
Mayor Toby Hines, Council Members Donald Coltharp, David Horton,
MPT Nan Gilbert-Mathis, Billy Henricks and Monty Glass.

COUNSEL PRESENT:
Cindy Ayres, City Attorney

CITY STAFF PRESENT:
Interim City Administrator John W. Studer
and City Secretary Conchita Torrez.

GUESTS PRESENT:
Patty Hines, Debra Sizemore, Shayla Simmons and Dean Hinton.

PROCLAMATION:
Czech Heritage Month read by Mayor Toby Hines.

ANNOUNCEMENTS FROM THE MAYOR:
Mayor Toby Hines attended a Nortex Meeting in Wichita Falls, Texas.

CITIZENS QUESTIONS AND / OR COMMENTS:
No one had any questions or comments at this meeting.

CONSENT AGENDA:
Items listed under the Consent Agenda are considered routine and are generally enacted in one motion. The exception to this rule is that a Council Member may request one or more items to be removed from the Consent Agenda for separate discussion and action.

1. CONSIDER APPROVING
THE CONSENT AGENDA AS FOLLOWS:

a.) Approve Regular Meeting Minutes for September 19, 2013
and Special Called Meeting Minutes for Friday, September 27, 2013.

b.) Approve City Council report for City Bills paid in September, 2013.

c.) Accept REPORTS
1. Monthly Investment Report
2. First National Bank accounts report summary
3. Employee List & SFRE Membership List

d.) Accept and approve the City of Seymour, Texas, Fiscal Year 2012-2013,
Quarter 4 Investment Report, as presented by the Investment Officers.

e.) Discuss and take action regarding the annual contract between The Baylor County
Appraisal District and City of Seymour, for Assessment and Collection Services of
The Baylor County Appraisal District, beginning January 1, 2014 and ending
December 31, 2014.

Motion made by
Council Member Donald Coltharp, second by Council Member Monty Glass, to accept the Consent Agenda as presented by City Staff.

Motion passed unanimously.

2. Discuss, consider and take action regarding the annual Continuation of Coverage and Administrative Agreement between the City of Seymour and Texas Municipal League.

Motion made by
Council Member David Horton, second by MPT Nan Gilbert-Mathis to accept the
Continuation of Coverage and Administrative Agreement between the City of Seymour and
Texas Municipal League.

Motion passed unanimously.

3. Discuss, consider and take action regarding bids received for the Well Field Collection System Improvement Project. TCDP #71237.

Motion made by
Council Member David Horton, second by Council Member Monty Glass to accept bid from Hypo Works, for the Well Field Collection System Improvement Project, TCDP #712137.

Motion passed unanimously.

4. Discuss, consider and take action regarding bid received from Russell Rivers on property described as: 306 W. Idaho Street, E 70 foot, Lot 6 & 7, Block 12, Morris Addition, in the amount of $1,700.00.

Motion made by
Council Member Donald Coltharp, second by Council Member Billy Henricks to accept bid from Russell Rivers on property described as: 306 W. Idaho Street, for the amount of $1,700.00.

Motion passed unanimously.

5. Discuss, consider and take action regarding bid received from Russell Rivers on property described as: North 53’of
NE ¼ , Block 1, S & D Addition, in the amount of $100.

Motion made by
MPT Nan Gilbert – Mathis, second by Council Member Monty Glass to accept bid from
Russell Rivers for property described as: North 53’ of NE ¼ , Block 1, S & D Addition, for the amount of $100.00.

Motion passed unanimously.

6. Discuss, consider and take action regarding bid received from Russell Rivers on property described as: South 53’ of
SE ¼ , Block 2, S & D Addition, in the amount of $100.

Motion made by
MPT Nan Gilbert-Mathis, second by Council Member David Horton to accept bid from
Russell Rivers for property described as: South 53’ of SE ¼ , Block 2, S & D Addition, for the amount of $100.

Motion passed unanimously.

7. Discuss, consider and take action regarding bid received from Russell Rivers on property described as: North 53’ of NW ¼ , Block 2, S & D Addition, in the amount of $100.

Motion made by
MPT Nan Gilbert-Mathis, second by Council Member Monty Glass, to accept bid from
Russell Rivers for property described as: North 53’ of NW ¼ , Block 2, S & D Addition, for the amount of $100.

Motion passed unanimously.

8. Discuss, consider and take action regarding bid received from Russell Rivers on property described as: 1002 N. East Street, Lot 11, Block 7, Frank Brown Addition, in the amount of $100.

Motion made by
MPT Nan Gilbert-Mathis, second by Council Member David Horton, to accept bid from Russell Rivers for property described as: 1002 N. East Street, Lot 11, Block 7, Frank Brown Addition, in the amount of $100.

Motion passed unanimously.

9. Discuss, consider and take action regarding bid received from Russell Rivers on property described as:1010 N. Browning Street, Lot 7, Block 9, Bennett Addition, in the amount of $200.

Due to possible water rights, MPT Nan Gilbert-Mathis made a motion, and seconded by Council Member Monty Glass, to reject bid from Russell Rivers on property described as 1010 N. Browning Street, Lot 7, Block 9, Bennett Addition, for the amount of $200.00.

Motion to reject bid was accepted.

10. Discuss, consider and take action regarding bid received from Russell Rivers on property described as: 411 E. Custer Street, Lot 1, Block 3, Frank Brown Addition, in the amount of $200.

Due to possible water rights, MPT Nan Gilbert-Mathis made a motion, and seconded by Council Member David Horton, to reject bid from Russell Rivers on property described as 411 E. Custer Street, Lot 1, Block 3, Frank Brown Addition, for the amount of $200.00.

Motion to reject bid was accepted.

11. Discuss, consider and take action approving Resolution No. 1374, Approving for transfer of entitlements from the City of Seymour to TXDOT.

Motion made by
Council Member Donald Coltharp, second by MPT Nan Gilbert – Mathis, to accept Resolution No. 1374, approving for transfer of entitlements from the City of Seymour to TXDOT.

Motion passed unanimously.

REMOVE FROM TABLE ITEM #12

Motion made by
MPT Nan Gilbert-Mathis, second by Council Member Monty Glass,
to remove agenda item off the table.

Motion passed unanimously to remove.

12. Discuss, consider and take action regarding bid received from Doyle James, for property described as: S 53’ of SE/4 , Block 1, S & D Addition in the amount of $150.00.

Motion made by
MPT Nan Gilbert-Mathis, second by Billy Henricks to accept bid from Doyle James for property described as: S 53’ of SE/4 , Block 1, S & D Addition in the amount of $150.00.

Motion passed unanimously.

REGULAR MEETING ENDS
AND EXECUTIVE SESSIONS BEGIN AT 7:35 P.M.

13. Executive Session: (closed to the public) pursuant to Chapter 551 of the Texas Local Gov.
Code under §551.074: Deliberation regarding Personnel Matters; Code Enforcement/Animal Control Position. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a Public Officer or employee.

EXECUTIVE SESSION BEGINS AT 7:35 P.M.
AND ENDS AT 8:05 P.M.

14. Executive Session: (closed to the public) pursuant to Chapter 551 of the Texas Local Gov. Code under §551.074. Deliberation regarding Personnel Matters; Interim City Administrator Position. To deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a Public Officer or employee.

EXECUTIVE SESSION BEGINS AT 8:06 P.M.
AND ENDS AT 9:03 P.M.

15. Executive Session: (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under §551.074. General Discussion regarding Economic Development Position.

EXECUTIVE SESSION BEGINS AT 9:04 P.M.,
AND ENDS AT 9:13 P.M.

16. Executive Session: (closed to the public) pursuant to Chapter 551 of the Texas Local Government Code under §551.074, General Discussion regarding Water/Sewer Department.

EXECUTIVE SESSION BEGINS AT 9:15 P.M.,
AND ENDS AT 9:38 P.M.

EXECUTIVE SESSIONS END
AND PUBLIC MEETING REOPENS AT 9:38 P.M.

17. Take action resulting from
deliberations in First Executive Session.

(a) Code Enforcement/ Animal Control Position

Motion made by
Council Member David Horton, second by Council Member Monty Glass to split the Code Enforcement and Animal Control Position. Council chose to keep the Code Enforcement position as is with no changes. Regarding the animal control position, Council chose to keep this a part-time position and contract it out.

Motion passed unanimously.

18. Take action resulting from
deliberations in Second Executive Session.

(a) Interim City Administrator Position

Motion made by
Council Member David Horton, second by Council Member Donald Coltharp, to give Interim City Administrator John W. Studer full rights to discipline, hire and terminate employees on a 90 day probation period. Interim City Administrator position will re-evaluate in 90 days.

Motion passed unanimously.

19. Take action resulting from
deliberations in Third Executive Session.

(a) Economic Development Position

Motion made by

Council Member Billy Henricks, second by Council Member Monty Glass to post the Economic Development Position and accept applications until Friday, November 1, 2013. This position will began as part-time, $10/hour pay. Will re-evaluate in a year whether to make it a full time position or leave as is.

Motion passed unanimously.

20. Take action resulting from
deliberations in Fourth Executive Session.

(a) Water and Sewer Department

Motion made by
Council Member Billy Henricks, second by Council Member Donald Coltharp to give Interim City Administrator John Studer direction to take care of water/sewer issues.

Motion passed unanimously.

21. Adjournment made by MPT Nan Gilbert-Mathis, second by Council Member Monty Glass at 9:43 p.m. Meeting adjourned.

PASSED AND APPROVED ON THIS
THE 21ST OF NOVEMBER, 2013.

MAYOR TOBY HINES

ATTEST:

CITY SECRETARY, CONCHITA TORREZ, TRMC